Free 3-Hour Virtual AI Workshop · ACF Midwest Media Team

Participant Interactive Workbook & 50-Prompt Pack

"Stop watching AI demos. Start doing the work." Fill in your live worksheets, experiment on your one real task, and download your filled PDF at the end of class.

📅
Workshop Dates
Aug 1 · Aug 21 · Aug 22
👨‍🏫
Facilitators
Moses Oluwanifise & Olivia Jonah
🎯
Workshop Core
1 Real Task · 4 Moves · 50 Prompts

Participant name:

Session date:

SETUP Before We Start

Check these off before we begin. Your notes auto-save live on this page!

00 Starter Tasks & Document Pack

You do not need to have brought a task. Nine are below — three for each room — plus every document you need to run them.

“Everything in these tasks is invented. No real person, patient, client or organization appears in any of them.”

That is deliberate: it means the entire pack is safe to paste into any public AI tool, which is not true of most documents you would otherwise reach for.

Pick one and keep it all session

Pick a task at the start, type its number in the chat, and carry it through all five hands-on blocks. You will come back to it five times.

✓ Saved to workbook

Room A / Cluster A — Write & Communicate

Turn what’s in your head into text for other people.

S1

The thank-you you owe

Twelve volunteers gave up a Saturday to run a community event. It went well. You have their names and nothing else written down, and it has now been eleven days. Write the message that goes to all twelve — warm, specific enough not to sound like a form letter, and short enough that people actually read it.

S2

The announcement nobody reads

A free health-screening day is happening at a community centre in three weeks: Saturday, 9am to 2pm, walk-ins welcome, no insurance needed, Spanish-speaking staff on site, parking behind the building. You need this announced to people who skim. Produce the full email and a two-line version for text and WhatsApp.

S3

The no that keeps the relationship

Someone you respect has asked you to take on a commitment — a committee seat, a recurring weekly duty — and you have to decline. You are not too busy to be polite, you are simply not doing it. Write the reply: clear enough that it is not mistaken for a maybe, warm enough that they ask you again about something else.

Room B / Cluster B — Summarize & Decide

Turn something long into something you can act on. All three use the Document Pack below.

S4

Find the decisions

Read Document 1 — the Riverside policy memo. You are on the committee that has to respond to it by Friday. Do not ask for a summary. Ask what decisions it is asking you to make, what it is asking for that costs money, and what it is quietly assuming.

S5

Find the theme

Read Document 2 — the twenty survey comments. You have to tell a leadership meeting what people are actually saying, in ninety seconds. Get the themes, get the size of each one, and get the one comment worth reading aloud.

S6

Find what was decided

Read Document 3 — the email thread that went in circles. Six messages, four people, and it is not clear anything was agreed. Work out what was actually decided, what is still open, and who owes what to whom.

Room C / Cluster C — Organize & Build

Turn mess into structure.

S7

The roster that has to work

Build a six-week Saturday duty roster from these constraints. Five volunteers: Ade, Bisi, Chidi, Dami, Efe. Two people needed every Saturday. Ade cannot do the first two Saturdays. Bisi and Chidi should not be paired — they are family and one of them always ends up doing both jobs. Efe is new and should be with someone experienced every time. Nobody should work more than three of the six. Get it as a table, then ask what you forgot to account for.

S8

The process in your head

Write the procedure for adding a new volunteer to a team, given only this much: "someone recommends them, we talk to them, they fill the form, we check references, they shadow twice, then they're on the rota — oh, and the background check, that has to be back before they shadow." Turn that into a written procedure a brand-new coordinator could follow without asking anyone a question. Then ask what steps were skipped for being too obvious to mention.

S9

The messy data (Track 2 — laptop helps)

Take Document 4 — the messy contact list. Dates are in four formats, names are inconsistently capitalised, phone numbers have three different shapes, two rows are duplicates that do not look like duplicates. Standardise it into a clean table. Then ask what assumptions it made while cleaning, and which rows it was not sure about.

The Document Pack

Copy the document you need straight into your AI tool. Nothing here is confidential.

Document 1 — Riverside policy memo

For S4
MEMORANDUM To: Riverside Community Centre — Programmes Committee From: Operations Working Group Date: 14 March Subject: Proposed changes to evening programme scheduling and volunteer cover 1. Background Evening programming at Riverside has grown from four sessions per week in 2023 to eleven in the current term. The growth has been welcome and is entirely attributable to the after-school tutoring partnership and the two new English-language conversation groups. It has also, however, outpaced the structures that were designed around a four-session week, and the Operations Working Group has been asked to set out options before the summer term is timetabled. 2. The pressure points 2.1 Volunteer cover. The current model asks each evening session to be covered by one staff member and two volunteers. At eleven sessions this requires 22 volunteer slots per week. The active volunteer list stands at 19 people, of whom the Working Group estimates 11 are genuinely available on a weekly basis. The gap is currently absorbed by four volunteers who are each covering three or more sessions a week. Two of them have told their coordinators they will step back at the end of the term. The Working Group considers this the most urgent item in this memo. 2.2 Room conflicts. The main hall is now double-booked on Tuesdays and Thursdays between 6pm and 7:30pm. This has been managed informally by the tutoring group relocating to the annexe, which has no reliable heating and, in the Working Group's view, is not a satisfactory arrangement beyond the spring. 2.3 Closing time. Sessions scheduled to finish at 8:30pm are in practice finishing between 8:45pm and 9:10pm. The building's insurance requires a keyholder on site until the premises are empty. In effect this has meant the Centre Manager staying late an average of three nights per week since January. 2.4 Cost. The evening utilities cost for the current term is running approximately 40% above the figure budgeted in September. The Working Group has not established how much of this is attributable to the increased session count and how much to the annexe heating, and recommends this be established before any decision is taken on 2.2. 3. Options considered Option A — Cap sessions at eight per week. Returns volunteer demand to 16 slots, which the current list can sustain. Requires ending two of the three conversation groups or moving them to Saturday mornings. The Working Group notes that Saturday morning attendance at these groups was trialled in 2024 and ran at roughly one third of evening attendance. Option B — Recruit to close the gap. Requires approximately 8 new active volunteers before the summer term. The Working Group has no recruitment budget and estimates that a campaign of the required scale would need £1,200 for materials, advertising and the additional DBS checks. Historically, recruitment campaigns at Riverside have converted at around 30%, implying roughly 27 enquiries needed. Option C — Reduce the cover ratio to one staff member and one volunteer. Requires no recruitment and no programme cuts. The Working Group is not comfortable recommending this without a safeguarding review, as the two-volunteer ratio was introduced in 2022 following an incident review and has not been revisited since. Option D — Do nothing until September. The Working Group notes this is not neutral: two volunteers have already given notice, and the arrangement in 2.2 is untenable once the annexe heating is needed again in October. 4. What the Working Group is asking for The Working Group is not empowered to choose between these options and is not seeking to. It asks the Committee for the following at the April meeting: (a) A decision in principle on whether programme volume is to be capped, and if so at what number; (b) Approval, or otherwise, of a recruitment budget in the region of £1,200, noting that a decision after April will not deliver volunteers before the summer term; (c) Instruction on whether a safeguarding review of the cover ratio should be commissioned, which the Working Group estimates would take six to eight weeks; (d) A named individual to own the closing-time issue at 2.3, which the Working Group considers the item most likely to result in a formal complaint and which currently has no owner; (e) Agreement that the utilities question at 2.4 be established by the Finance subgroup before, and not after, any decision on room allocation. 5. Recommendation The Working Group makes no recommendation between Options A, B and C. It does record that Option D is, in its assessment, the option with the highest risk attached, and that the volunteer position described in 2.1 will deteriorate regardless of which option is chosen if no decision is taken in April.

Document 2 — Twenty survey comments

For S5
Free-text responses to: "What would make the biggest difference to your experience here?" 1. "Parking. It's the only thing I'd change. Twenty minutes circling last Tuesday." 2. "More sessions in the evening — I can't do daytime and I know I'm not alone." 3. "Everyone is lovely. Genuinely no complaints." 4. "The room is freezing when we're in the annexe. My daughter wore her coat the whole hour." 5. "Communication. I found out a session was cancelled by turning up to it." 6. "Honestly it's the parking." 7. "I'd like to know who to talk to about things. There doesn't seem to be an obvious person." 8. "More of the conversation group. Two hours a week isn't enough to get anywhere with a language." 9. "It would help if things started on time. We're regularly ten minutes late starting." 10. "Nothing — please don't change anything." 11. "Somewhere to wait that isn't the corridor. Parents just stand about." 12. "The annexe is not fit for purpose in winter and I think everyone knows that." 13. "Text reminders. I've missed two sessions this term purely because I forgot." 14. "More volunteers so the same three people aren't doing everything. You can see they're tired." 15. "Parking!!" 16. "I wasn't sure whether I was allowed to bring my younger one. Nobody could tell me." 17. "Later finish would suit me but I appreciate that's probably difficult." 18. "Whoever is running the Thursday group is excellent and should be told so." 19. "Some way to know what's on without having to ask. A board, an email, anything." 20. "The heating in the side room. Otherwise very happy."

Document 3 — The email thread that went in circles

For S6
Msg 1 — Tue 09:14 — Ruth → Daniel, Priya, Sam Subject: Saturday setup Are we doing 8am or 8:30 for setup on Saturday? I've got it in my diary as 8 but Sam mentioned 8:30 last week. Also do we need the second van or not? Msg 2 — Tue 09:41 — Sam → all I said 8:30 because 8 was brutal last time and we finished setup with 40 minutes to spare. Happy either way though. Van — depends whether the chairs are coming from storage or whether Daniel still has them. Msg 3 — Tue 11:02 — Daniel → all I've got about 30 of the chairs. The rest went back to storage in January. Not sure if that's enough? Depends on the numbers, which I don't think we've got yet. Priya were you chasing the registration list? Msg 4 — Tue 16:38 — Priya → all Sorry, only just seen this. Registrations are at 74 as of this morning but we usually get a chunk on the door. Last year we ended up around 95. On setup I'd say 8, only because if anything goes wrong at 8:30 there's no slack at all. Re the van, if we need 95 chairs and Daniel has 30 then yes we need it. Msg 5 — Wed 08:20 — Sam → all Fine with 8. Can someone book the van though, I don't have the account login. Also who's bringing the urn — is that still Ruth? Msg 6 — Wed 08:55 — Ruth → all I can do the urn. I thought Daniel had the van account? Daniel? And are we saying 95 chairs then — Daniel's 30 plus 65 from storage? Someone needs to tell storage by Thursday or it won't be ready. (No further messages. It is now Thursday morning.)

Document 4 — The messy contact list

For S9
Name | Joined | Phone | Email | Role ------------------|-------------|-----------------|--------------------------|-------------- ade OKONKWO | 03/04/2024 | 07700 900123 | ade.o@example.org | Volunteer Bisi Adeyemi | 2024-04-03 | +44 7700 900456 | bisi@example.org | volunteer CHIDI Eze | 4 March 24 | 07700900789 | c.eze@example.org | Coordinator Dami Okafor | 03/04/24 | 07700 900 123 | ade.o@example.org | Volunteer efe johnson | Apr 3 2024 | 447700900234 | efe.j@example.org | VOLUNTEER Grace Nwosu | 15/11/2023 | 07700-900-567 | grace@example.org | Volunteer H. Ibrahim | Nov 15 2023 | 07700 900567 | grace@example.org | volunteer Joy Abiola | 2023-11-15 | | joy.abiola@example.org | Trustee

01 Move 1 — Know What AI Can Do

Which mode you are in, four key terms, the capability map, which tool to open, and where it struggles.

Two Modes — know which one you are getting

This is the single most useful distinction of the day. You will come back to it in Move 4, because it decides how hard you have to check the answer.

From Memory From a Source
You ask, it answers. Nothing but your question to go on. It searches, or you hand it a document.
No links, no citations, instant reply. It says it is searching, shows links, or quotes your document back.
Predicting plausible text — this is where hallucination comes from. It reads that text and answers out of it. Much safer, and much more useful.

⭐ If it matters, give it the source rather than asking it to remember. Pasting a document in takes ten seconds and changes how much you can trust what comes back.

The Four Working Terms

Term What It Means How We Use It Today
Prompt What you type in. You'll use the 4-Question Framework in Move 2.
Model The engine behind the chat window. ChatGPT, Gemini, Claude and Copilot are four different ones, built by different companies and trained differently, which is why they behave differently. The pattern-matching brain generating responses.
Context Everything it can currently see — what you have told it in this conversation, plus anything you pasted. It forgets when the chat ends. The more context you give, the less AI guesses.
Hallucination When it states something false with complete confidence. It will not sound any different from when it is right. In Move 4, you'll go looking for one in your own work.
"A fast, confident, well-read assistant who has never seen your situation and will never tell you it doesn't know."

Your job is to brief it well and check its work.

The Map — four families of things it can do

TEXT TODAY

Writing, rewriting, summarizing, explaining, translating.

VISUALS & AUDIO

Images, design, voice, video. You will make something visual in Move 3.

CODE & STRUCTURE

Formulas, queries, scripts, data, documents.

AGENTS

Tools that chain the above and act without you watching.

We work in the first one today, because it pays back fastest and it is the one that works on the phone in your hand.

Which One Do I Open?

Tool Open It When The Honest Catch
ChatGPT The default. General writing, explaining, brainstorming, and it makes images in the same window. The free tier limits how much of the best model you get each day.
Google Gemini You live in Gmail, Docs and Sheets. It is already there, and it can see your own files. Weakest of the four at following a long, fiddly instruction.
Anthropic Claude Long documents, careful writing, anything where the tone has to be right. No image generation at all.
Microsoft Copilot Your employer gave it to you, and it sits inside Word, Excel and Outlook. Depends heavily on which licence you have.

⭐ Golden Rule: The best tool is the one you already have open. The gap between these four is smaller than the gap between a lazy prompt and a good one.

The Limits — where it struggles

CURRENT FACTS

Anything recent or local. It can go and search, but it will not always search unless you ask.

ARITHMETIC AT SCALE

It is a language engine rather than a calculator. Long sums drift.

YOUR SPECIFICS

Your budget, your people, your policy, your deadline. It knows none of it.

THE EDGE OF ITS KNOWLEDGE

It has no sense of where its knowledge stops, so it keeps answering past it.

The last one causes the most trouble. It will answer a question it has no business answering, in the same confident voice it uses when it is right. Catching that is Move 4.

02 Red Lines & Privacy Guardrails

Never paste anything into a public AI tool that you cannot take back.

The Non-Negotiable Rule

If data identifies a real person, contains sensitive health/financial info, or is under an NDA, it does not go into a public AI tool.

❌ UNSAFE PROMPT:

"Draft a warning letter to John Doe, SSN 123-45-6789, at St. Jude Hospital for missing shift on July 20th."

✅ SAFE ANONYMIZED PROMPT:

"Draft a formal employee attendance policy notice for a healthcare worker who missed a scheduled shift without 24-hour notice. Tone: firm and professional."

Exercise 1: My Personal Red-Line List

List 3 categories of information you will NEVER paste into a public AI tool:

✓ Saved to workbook
✓ Saved to workbook
✓ Saved to workbook

03 Move 2 — Write Prompts That Work

Master the 4-Question Framework and the Second-Ask habit.

[ JOB ]

What exactly should it do? Use action verbs (Draft, Summarize, Compare, Audit).

[ AUDIENCE ]

Who is this for? Client, student, board member, congregation, busy lead.

[ CONTEXT ]

What else does it need to know? Key facts, constraints, tone, rules, background.

[ SHAPE ]

What should the answer look like? 3 bullets, 2-column table, 200-word email, slide deck.

The Habit — treat the first answer as a draft

Ten seconds of typing a follow-up moves the output further than switching to a different tool would. Very few people do it, which is why so many people think the tools are worse than they are.

SHARPEN

"Make it shorter."
"More specific."
"Less formal."
"Cut it by half."

CHALLENGE

"What's weak about this?"
"What did you leave out?"
"What would a critic say?"
"Argue against yourself."

REDIRECT

"Try that again as a table."
"Rewrite it in my voice."
"Give me three versions."
"Start over, differently."

Exercise 2: Live Prompt Evolution Worksheet

Track how your real task prompt evolves across three rounds during class.

✓ Saved to workbook
✓ Saved to workbook
✓ Saved to workbook

04 Move 3 — Practice On Your Own Task

Pick your room by the shape of your task, not your job title. An accountant writing performance reviews belongs in Room A. A pastor building a duty roster belongs in Room C.

Round One — five steps

  1. Write your prompt. All four questions. Be specific about Context.
  2. Run it. Read what comes back.
  3. Follow up at least once. Sharpen, challenge or redirect.
  4. Post it in the room chat. Finished or not — half-done is fine.
  5. Make it visual. One image, or one slide with the image behind it. Everybody does this one.

Claude does not make images. On Claude, write the image prompt and paste it into whatever else you have open, or post the prompt in the chat.

Room A / Cluster A — Write & Communicate Worksheet

Turn what's in your head into text for other people. Emails, newsletters, announcements, posts, reports, letters, lesson notes.

✓ Saved to workbook
✓ Saved to workbook
✓ Saved to workbook

Room B / Cluster B — Summarize & Decide Worksheet

Turn something long into something you can act on. Reports, policies, research, meeting notes, contracts, long email threads. Documents for S4, S5 and S6 are in Section 00 above.

✓ Saved to workbook
✓ Saved to workbook
✓ Saved to workbook

Room C / Cluster C — Organize & Build Worksheet

Turn mess into structure. Schedules, rosters, checklists, budgets, plans, data, formulas, scripts. Track 1 works on a phone; Track 2 (SQL, formulas, data cleaning, Python) is easier on a laptop.

✓ Saved to workbook
✓ Saved to workbook
✓ Saved to workbook

05 Move 4 — Know When AI Is Wrong

Audit your Move 3 artifact using the two trust questions and verification checklist.

The Two Trust Questions

Ask these of everything it hands you, in this order, every time, until you stop having to think about it.

  1. Could it be making this up? Names, dates, numbers, quotes, citations, laws, prices. Start by asking which mode it was in. If it gave you links or quoted your document, open that source. If it answered from memory, treat every specific as unverified until you have checked it.
  2. Does this need a human to decide? Anything touching a person's money, health, job, safety, faith or future. It can draft that. The deciding stays with you.

Exercise 3: Find One Thing To Check

Go back to what you made in Move 3. Pick one claim rather than reviewing the whole thing, then go and check it against the original source.

⚠️ Asking the AI whether it was right does not count.

It will apologise and produce a different answer. That is not verification.

A NUMBER

Any figure it produced that you did not supply.

A NAME OR A DATE

A person, a place, an organization, a year.

A CONFIDENT CLAIM

A sentence stated as fact that you did not give it.

A RECOMMENDATION

Advice about money, health, employment or safety.

✓ Saved to workbook
✓ Saved to workbook
✓ Saved to workbook

Quick Audit Checklist

Run this over anything before it leaves your hands.

06 30-Day Personal Action Planner

Turn today's learning into a daily habit with this 4-week commitment.

WEEK 1: Use 1 prompt per day from the 50-Prompt Pack on daily tasks.

WEEK 2: Apply AI to 1 recurring weekly workflow (e.g., weekly report, sermon notes, roster).

WEEK 3: Teach 1 colleague or family member the 4-Question Framework.

WEEK 4: Build 1 reusable prompt template for your team/department.

Exercise 4: My Monday Commitment

✓ Saved to workbook

07 The 50 Practical Prompts Pack

Search, filter by domain, and copy prompts with 1 click!

1. The Daily Task Prioritizer

Productivity
JOB: Help me prioritize my daily task list for maximum impact. AUDIENCE: For my personal daily planning. CONTEXT: Here are the tasks I need to accomplish today: [PASTE TASK LIST]. My top priority project this week is [NAME PROJECT], and I have [NUMBER] hours of uninterrupted focus time today. SHAPE: Provide a 3-tier prioritized list (Must Do, Should Do, Delegate/Defer) with estimated time blocks for each task.

2. Email Draft Quick-Refiner

Productivity
JOB: Refine and polish my draft email to sound professional, clear, and warm. AUDIENCE: [RECIPIENT TITLE/ROLE, e.g., Department Head, Client, Board Member]. CONTEXT: Here is my raw draft: [PASTE DRAFT EMAIL]. The goal of this email is to get approval on [TOPIC] by [DATE]. SHAPE: Provide 2 versions: Version A (Concise & direct, under 120 words) and Version B (Warm & collaborative).

3. Executive Meeting Summarizer

Productivity
JOB: Summarize raw meeting notes into a clean executive action plan. AUDIENCE: Team members and executive leadership. CONTEXT: Here are the notes from today's meeting: [PASTE NOTES]. Key stakeholders involved are [NAMES/ROLES]. SHAPE: Format as a markdown document with 3 sections: 1. Executive Summary (3 sentences), 2. Decisions Made, 3. Action Items Table (Task, Owner, Deadline).

4. Complex Concept Explainer

Productivity
JOB: Explain a complex technical concept in simple terms. AUDIENCE: Non-technical team members and stakeholders. CONTEXT: The concept I need to explain is [INSERT CONCEPT, e.g., Cloud Database Migration / API Rate Limiting / HIPAA Compliance]. SHAPE: Provide a 2-paragraph explanation using a relatable real-world analogy, followed by 3 key bullet points.

5. Meeting Agenda Creator

Productivity
JOB: Create an engaging, structured meeting agenda. AUDIENCE: Meeting attendees ([NAME TEAM OR GROUP]). CONTEXT: We are meeting for [DURATION, e.g., 45 minutes] to discuss [TOPIC/GOAL]. The main challenge we face is [CHALLENGE]. SHAPE: Output a time-boxed agenda table (Time, Topic, Discussion Leader, Desired Outcome).

6. Difficult Conversation Framing

Productivity
JOB: Help me frame a sensitive conversation professionally and constructively. AUDIENCE: A colleague/vendor regarding [ISSUE, e.g., missed deadlines / budget overrun]. CONTEXT: The situation is [DESCRIBE BRIEFLY]. I want to maintain a strong working relationship while setting firm expectations. SHAPE: Provide a conversation outline including: Opening line, 3 key talking points, and a closing constructive question.

7. Brainstorming Facilitator

Productivity
JOB: Generate creative solution ideas for a specific operational challenge. AUDIENCE: Internal team strategy session. CONTEXT: We are trying to solve [PROBLEM, e.g., low registration for virtual events / long client onboarding time]. Our constraints are [BUDGET/TIME CONSTRAINTS]. SHAPE: Provide 10 distinct ideas grouped into 3 categories: Quick Wins, High Impact/Medium Effort, and Bold/Innovative.

8. Text Condenser (60-Second Read)

Productivity
JOB: Condense a lengthy document into a 60-second read. AUDIENCE: Busy decision-maker. CONTEXT: Here is the text: [PASTE TEXT]. SHAPE: Provide a 5-bullet summary, highlighting key metrics, key risks, and the bottom-line recommendation.

9. Grammar & Professional Voice Polisher

Productivity
JOB: Proofread and elevate the writing quality of this text while preserving my voice. AUDIENCE: Professional readers. CONTEXT: [PASTE TEXT]. SHAPE: Output the corrected version, followed by a bulleted list highlighting 3 major edits made and why.

10. Time Blocking & Schedule Planner

Productivity
JOB: Convert my scattered weekly commitments into an optimized time-blocked schedule. AUDIENCE: Personal schedule management. CONTEXT: Here are my commitments and deadlines for the week: [LIST COMMITMENTS]. My peak energy hours are [e.g., 9 AM - 12 PM]. SHAPE: Format as a Monday-Friday daily schedule grid with dedicated focus blocks, buffer times, and administrative slots.

11. Ministry & Community Event Announcement

Write & Comms
JOB: Write a compelling announcement for an upcoming community event. AUDIENCE: Church members and local community families. CONTEXT: Event Name: [NAME], Date/Time: [DATE/TIME], Location: [LOCATION]. Key highlight: [KEY ATTRACTION/GUEST]. Registration link: [LINK]. SHAPE: Provide 3 outputs: 1. Full Email Announcement (200 words), 2. Bulletin/Slide Blurb (50 words), 3. WhatsApp/SMS Text (2 sentences).

12. Newsletter Intro Article

Write & Comms
JOB: Write an inspiring opening article for our monthly organizational newsletter. AUDIENCE: Supporters, donors, and general members. CONTEXT: Theme of the month is [THEME, e.g., Community Resilience / Digital Empowerment]. Main story to highlight is [STORY/MILESTONE]. SHAPE: 300-word engaging article with a catchy headline, subheadings, and a call-to-action closing.

13. Donor & Sponsor Appreciation Letter

Write & Comms
JOB: Draft a personalized thank-you letter to a sponsor or financial donor. AUDIENCE: Individual or corporate donor ([DONOR NAME]). CONTEXT: They recently contributed [AMOUNT / RESOURCE] towards [PROJECT/PROGRAM]. Impact achieved: [DESCRIBE IMPACT]. SHAPE: Formal yet warm 1-page letter with specific impact details and invitation for future engagement.

14. Social Media Multi-Platform Campaign

Write & Comms
JOB: Create a 3-part social media post series promoting [PRODUCT / EVENT / INITIATIVE]. AUDIENCE: Online community across LinkedIn, Facebook, and Instagram. CONTEXT: Target outcome is to drive sign-ups at [URL]. Key value prop: [VALUE PROP]. SHAPE: Provide 3 post options formatted for LinkedIn (professional), Facebook (community-focused), and Instagram (visual caption + 5 hashtags).

15. Policy Change Announcement to Staff

Write & Comms
JOB: Draft an internal staff memo explaining a new operational policy change. AUDIENCE: All organizational employees and contractors. CONTEXT: Policy being updated: [POLICY NAME, e.g., Remote Work Expense Policy / Security Protocol]. Effective Date: [DATE]. Reason for change: [REASON]. SHAPE: Professional memo format: To, From, Date, Subject, Overview, Key Changes (bullets), FAQs, Next Steps.

16. Pastoral / Motivational Reflection Note

Write & Comms
JOB: Write a encouraging weekly devotional reflection note. AUDIENCE: Fellowship members and small group leaders. CONTEXT: Core scripture/theme: [SCRIPTURE OR THEME]. Focus application: Encouraging members through season of change and growth. SHAPE: 250-word reflection structured as: Key Thought, Scripture Context, Practical Life Application, Brief Prayer Point.

17. Product / Service Launch Email Sequence

Write & Comms
JOB: Draft a 2-part email announcement for a new service or course launch. AUDIENCE: Prospective clients and registered members. CONTEXT: Offering: [NAME]. Main benefits: [BENEFIT 1, BENEFIT 2]. Special early offer ends on [DATE]. SHAPE: Email 1 (Announcement & Value) and Email 2 (Reminder & Deadline Urgency), each with 3 compelling subject line options.

18. Press Release Draft

Write & Comms
JOB: Write a formal press release announcing [MILESTONE / NEW PARTNERSHIP / EVENT]. AUDIENCE: Media outlets, journalists, and public news platforms. CONTEXT: Organization: [NAME]. Location: [CITY, STATE/COUNTRY]. Key quote provider: [NAME & TITLE]. Core news: [DETAILS]. SHAPE: Standard PR format: FOR IMMEDIATE RELEASE header, Dateline, Headline, Sub-headline, 3 Body Paragraphs, Executive Quote, Media Contact Info, Boilerplate.

19. Workshop Participant Welcome Email

Write & Comms
JOB: Draft a welcoming onboarding email for registered workshop participants. AUDIENCE: Signed-up attendees. CONTEXT: Workshop Title: [TITLE], Date: [DATE], Zoom Link: [LINK]. Optional prep: bring a real task if you have one; tasks provided on the day if not. SHAPE: Warm, structured email with clear checklist items, calendar reminder callout, and tech setup instructions.

20. Volunteer Recruitment Appeal

Write & Comms
JOB: Write a persuasive volunteer recruitment message. AUDIENCE: Active members and community supporters. CONTEXT: Program needing volunteers: [PROGRAM NAME]. Roles needed: [ROLES, e.g., Tech Support, Hospitality, Mentors]. Commitment: [HOURS/WEEK]. SHAPE: Inspiring 150-word post/email with a strong headline, role descriptions, and a direct sign-up link CTA.

21. Crisis Communication Statement

Write & Comms
JOB: Draft an initial advisory statement regarding an unexpected service disruption. AUDIENCE: Affected clients, users, and public members. CONTEXT: Issue: [DESCRIBE ISSUE, e.g., Website Outage / Event Postponement]. Current Status: Team actively working on fix. Next update expected by: [TIME]. SHAPE: Calm, transparent, and authoritative 100-word public statement focusing on accountability and timeline.

22. Educational Lesson Summary Notes

Write & Comms
JOB: Create student study recap notes for a training session. AUDIENCE: Training participants / students. CONTEXT: Subject covered: [SUBJECT]. Key modules discussed: [MODULE 1, MODULE 2]. SHAPE: Structured student handout with: Key Terms Defined, Main Takeaways, 3 Review Questions, and Recommended Reading.

23. Visual Banner & Presentation Image Prompts (ChatGPT / Gemini / Copilot)

Write & Comms
JOB: Generate a detailed text prompt for an AI image generator to create a professional presentation cover image. AUDIENCE: Image generator tool (DALL-E 3 / Gemini Image / Midjourney). CONTEXT: Presentation Topic: [TOPIC, e.g., Digital Transformation in Global Healthcare]. Desired Mood: Inspiring, professional, modern, clean. Colors: Vibrant blues, warm golds, dark background. SHAPE: Provide a single detailed prompt paragraph specifying lighting, composition, style (photorealistic vs vector art), and elements to include/exclude (no text rendering).

24. Reusable Prompt Template Builder

Write & Comms
JOB: Convert my successful prompt into a standardized, reusable prompt template. AUDIENCE: Myself and team colleagues. CONTEXT: Here is the raw prompt I used successfully: [PASTE PROMPT]. SHAPE: Output a structured template with clear [CAPITALIZED BRACKETS] for variable fields and brief user instructions on how to fill it out.

25. Long Report Executive Summary

Summarize & Decide
JOB: Extract an executive summary from a long report. AUDIENCE: Senior Leadership Team. CONTEXT: Here is the text of the report: [PASTE REPORT TEXT]. SHAPE: 1-page summary containing: 1. Core Objective, 2. Key Findings (bullets), 3. Financial/Resource Implications, 4. Final Recommendation.

26. Healthcare Patient Education Summarizer

Summarize & Decide
JOB: Summarize complex medical/health guidelines into plain patient-friendly language. AUDIENCE: Patients and family caregivers (6th-grade reading level). CONTEXT: Source medical text: [PASTE ANONYMIZED TEXT / GUIDELINES]. (Ensure no patient identifying info is included!). SHAPE: 1-page patient guide with: What This Means For You, 4 Daily Action Steps, Warning Signs to Call Your Doctor, and Questions to Ask.

27. Academic Paper Critical Review

Summarize & Decide
JOB: Conduct a critical summary review of an academic research paper. AUDIENCE: Academic researchers and graduate students. CONTEXT: Paper abstract/text: [PASTE ABSTRACT OR SECTIONS]. SHAPE: Structured review: Research Question, Methodology Used, Key Results, Study Limitations, Practical Applications.

28. Multi-Email Thread Action Extractor

Summarize & Decide
JOB: Extract agreed decisions and action items from a long email chain. AUDIENCE: Project team members. CONTEXT: Email thread transcript: [PASTE ANONYMIZED EMAIL THREAD]. SHAPE: Bulleted summary: 1. Context of Discussion, 2. Key Disagreements Resolved, 3. Table of Agreed Next Steps (Who, What, Deadline).

29. Policy Document Gap Analysis

Summarize & Decide
JOB: Analyze an organizational draft policy and identify potential operational gaps or ambiguities. AUDIENCE: Policy review committee. CONTEXT: Policy text: [PASTE POLICY DRAFT]. Our primary compliance focus is [REGULATION/GOAL]. SHAPE: Report listing: 3 Major Strengths, 3 Critical Ambiguities/Gaps, and Recommended Rewrites for ambiguous clauses.

30. Legal / Contract Terms Plain-Language Summary

Summarize & Decide
JOB: Translate complex legal/vendor contract clauses into plain English. AUDIENCE: Non-lawyer department managers. CONTEXT: Contract text excerpt: [PASTE NON-CONFIDENTIAL CONTRACT CLAUSES]. SHAPE: 2-column table: Column 1 (Original Clause Summary), Column 2 (What This Means for Our Team & Risks).

31. Vendor Proposal Comparison Matrix

Summarize & Decide
JOB: Compare two vendor proposals side-by-side. AUDIENCE: Procurement decision-makers. CONTEXT: Proposal A Details: [PASTE PROPOSAL A]. Proposal B Details: [PASTE PROPOSAL B]. Key evaluation criteria: Cost, Timeline, Support, Scalability. SHAPE: Comparison matrix table comparing Proposal A vs Proposal B across criteria, followed by a 2-paragraph pros/cons recommendation.

32. Board Meeting Minutes Converter

Summarize & Decide
JOB: Transform raw transcript notes into formal board meeting minutes. AUDIENCE: Board of Directors and Legal Archivist. CONTEXT: Raw notes: [PASTE NOTES]. Meeting Date: [DATE]. Presiding Chair: [NAME]. SHAPE: Standard formal minutes format: Call to Order, Roll Call, Reports Received, Motions Passed (with vote counts if present), Adjournment timestamp.

33. Customer Feedback Sentiment & Theme Extractor

Summarize & Decide
JOB: Analyze raw customer feedback comments for sentiment and recurring themes. AUDIENCE: Product and customer service leadership. CONTEXT: Feedback comments list: [PASTE COMMENTS]. SHAPE: Analytical summary: Overall Sentiment Breakdown (Positive/Neutral/Negative %), Top 3 Praise Themes, Top 3 Pain Points, Actionable Recommendations.

34. Strategic SWOT Analysis from Market Notes

Summarize & Decide
JOB: Conduct a SWOT Analysis based on internal notes and market data. AUDIENCE: Strategic planning team. CONTEXT: Context notes: [PASTE NOTES ON CURRENT PROJECT/BUSINESS STATE]. SHAPE: 4-quadrant SWOT matrix (Strengths, Weaknesses, Opportunities, Threats) followed by 3 strategic priorities for Q3/Q4.

35. Research Literature Synthesizer

Summarize & Decide
JOB: Synthesize 3 research excerpts on a specific topic into a coherent overview. AUDIENCE: Project proposal writer. CONTEXT: Topic: [TOPIC]. Excerpt 1: [PASTE], Excerpt 2: [PASTE], Excerpt 3: [PASTE]. SHAPE: 300-word thematic synthesis integrating all 3 sources, pointing out consensus areas and conflicting viewpoints.

36. Trust Check & Fact-Verification Audit Prompt

Summarize & Decide
JOB: Audit a piece of generated text for potential inaccuracies or hallucinated claims. AUDIENCE: Internal editor/verifier. CONTEXT: Here is the text to audit: [PASTE GENERATED TEXT]. SHAPE: Output a verification checklist highlighting every specific statistic, named entity, date, and external claim that MUST be manually double-checked before publication.

37. Adversarial Counter-Argument Generator

Summarize & Decide
JOB: Generate strong counter-arguments to stress-test our proposed decision. AUDIENCE: Leadership risk-assessment session. CONTEXT: We are planning to [DESCRIBE DECISION, e.g., transition all customer support to a new ticketing platform]. SHAPE: Provide the top 5 strongest objections a skeptic or critical stakeholder would raise, along with recommended responses for each.

38. Excel / Google Sheets Complex Formula Generator

Organize & Build
JOB: Create an Excel / Google Sheets formula for a specific data calculation. AUDIENCE: Spreadsheet user. CONTEXT: I have a dataset where Column A contains [DATA], Column B contains [DATA], and Column C contains [DATA]. I need to calculate [DESIRED CALCULATION]. SHAPE: Provide the exact formula, step-by-step logic explanation, and troubleshooting instructions if #VALUE! or #N/A errors occur.

39. Raw Text to Clean Tabular Data

Organize & Build
JOB: Convert messy, unformatted text into a clean tabular structure. AUDIENCE: Data analyst / Administrative officer. CONTEXT: Here is the raw text: [PASTE MESSY TEXT/LIST]. SHAPE: Output a clean markdown table with standardized columns: [e.g., Name, Category, Date, Amount, Status]. Highlight any records with missing data.

40. SQL Query Builder from Natural Language

Organize & Build
JOB: Write a SQL query based on plain English business requirements. AUDIENCE: Database administrator / IT data analyst. CONTEXT: Database dialect: [e.g., PostgreSQL / MySQL / SQL Server]. Tables available: users (id, name, created_at) and orders (id, user_id, amount, status). Requirement: Find top 10 users by total spend in 2026. SHAPE: Provide the formatted SQL query, an explanation of JOIN/GROUP BY logic, and tips for optimizing execution speed.

41. Standard Operating Procedure (SOP) Writer

Organize & Build
JOB: Turn an informal process explanation into a formal Standard Operating Procedure (SOP). AUDIENCE: New employee onboarding and operational compliance. CONTEXT: Here is how we currently perform this task: [PASTE INFORMAL PROCESS]. SHAPE: Format as a formal SOP: Purpose, Scope, Prerequisites/Tools Needed, Step-by-Step Instructions (numbered), Safety/Quality Checkpoints, and Troubleshooting Guide.

42. Operational Duty Roster Generator

Organize & Build
JOB: Build an equitable monthly staff duty roster under constraints. AUDIENCE: Operations manager / Team lead. CONTEXT: Staff members: [LIST NAMES]. Shifts needed: [LIST SHIFTS, e.g., Morning, Evening, Weekend]. Constraints: [NAME A] cannot work Sundays, [NAME B] prefers mornings, max 5 shifts per person. SHAPE: Output a 4-week calendar table assignment, followed by a shift count summary per person to verify equity.

43. Python Data Automation Script Generator

Organize & Build
JOB: Write a simple Python script to automate a repetitive file handling task. AUDIENCE: IT support / Developer. CONTEXT: Task: Read all .csv files in a folder, merge them into one master file, and filter out rows where status == 'CANCELLED'. SHAPE: Provide complete, commented Python code using pandas, setup instructions, and error-handling try/except blocks.

44. Project Implementation Timeline (Gantt Structure)

Organize & Build
JOB: Create a structured 8-week project implementation schedule. AUDIENCE: Project Steering Committee. CONTEXT: Project Goal: [GOAL, e.g., Launching New Regional Member Portal]. Start Date: [DATE]. Key milestones: Requirements, Build, Testing, Launch. SHAPE: Format as a weekly timeline table with columns: Phase, Task Name, Owner, Start Week, End Week, Deliverable, Dependencies.

45. Presentation Slide Deck Outline Generator

Organize & Build
JOB: Transform structured content into a 6-slide presentation deck. AUDIENCE: Event audience / Board presentation. CONTEXT: Presentation topic: [TOPIC]. Core message: [MESSAGE]. SHAPE: Provide a 6-slide outline. For each slide include: Slide Title, 3 Concise Bullet Points, Speaker Speaking Note, and Image/Graphic Suggestion.

46. Budget Tracker Template Setup

Organize & Build
JOB: Design a project budget categorization table. AUDIENCE: Project Lead and Financial Officer. CONTEXT: Total Project Budget: [AMOUNT]. Major expense categories: Personnel, Software, Marketing, Logistics, Contingency. SHAPE: Output a structured financial table template: Category, Item Description, Estimated Cost, Actual Cost, Variance, Approval Status.

47. RegEx (Regular Expression) Pattern Generator

Organize & Build
JOB: Write a Regular Expression (RegEx) pattern for data validation. AUDIENCE: Web developer / Data validator. CONTEXT: Requirement: Validate email addresses / phone numbers in format [FORMAT]. Language/Environment: [JavaScript / Python]. SHAPE: Provide the RegEx string, test case matches/non-matches, and a line-by-line explanation of the pattern tokens.

48. Interactive Survey / Feedback Form Builder

Organize & Build
JOB: Design a 5-question user feedback survey for an event or software tool. AUDIENCE: Event attendees / App users. CONTEXT: Goal: Measure satisfaction, feature usefulness, and gather testimonials. SHAPE: Provide 5 structured questions (1 Net Promoter Score, 2 Multiple Choice, 2 Short Open-Text) with recommended response choices.

49. Code Bug Debugger & Explanation

Organize & Build
JOB: Debug broken code and explain the fix clearly. AUDIENCE: Software team member. CONTEXT: Programming language: [e.g., JavaScript / Python / SQL]. Code snippet: [PASTE CODE]. Error message received: [PASTE ERROR MESSAGE]. SHAPE: Output: 1. Root Cause Analysis (Why it failed), 2. Corrected Code Block, 3. Prevention Tip for the future.

50. Reusable Weekly Status Report Generator

Organize & Build
JOB: Build a weekly status report template for my department. AUDIENCE: Executive Manager. CONTEXT: Department: [DEPARTMENT NAME]. Key metric areas: Project Progress, System Uptime, Key Risks, Upcoming Deadlines. SHAPE: Clean Markdown status report template with [PLACEHOLDERS] ready to fill in every Friday in under 5 minutes.

08 Next Steps & The Masterclass

Three hours ago some of you had never opened one of these. Here is what you keep, and where it goes next.

Yours To Keep

50 PROMPTS

Written out in full, in Job / Audience / Context / Shape form. Copy, change the brackets, run. Section 07.

THE STARTER TASKS

All nine, with every document. Safe to paste anywhere. Section 00.

YOUR WORKSHEETS

Prompt evolution, red lines, verification, the 30-day planner. Sections 02–06.

A TOOL DIRECTORY

Free image generators, audio and video tools, study assistants, with links. Section 09.

Open it the next time you have a task in front of you, and go straight to the prompt that fits. Everything from today, including the recording, comes to the email you registered with.

If You Want To Go Further — The Masterclass

Today covered the foundation: how to use AI. The Masterclass is where you build with it — you come in with a problem from your own work and leave with your own AI system, built and running.

THE ENGINE — Your own work, automated. Daily tasks, summaries, recurring workflows.

THE FACE — Brand-consistent graphics, voice, and short explainer video.

THE PRESENCE — Putting it together into something people can find and use.

Running over four Saturdays in September. No payment today — put your name on the interest list and the details come by email.

Am I ready for this?

09 Useful AI Tools & Resource Directory

Hand-picked, categorized directory of free image generators, audio/video tools, educational assistants, and productivity apps for work & personal life.

Free Image Showcase
Awesome Nano-Banana-Pro ↗

Curated collection of high-fidelity AI-generated images, prompt formulas, and visual showcases for advanced image models.

Visit Gallery & Repo →
Free Photorealism
Google Gemini (Nano Banana 2) ↗

Top choice for high-fidelity photorealistic image generation with a generous free daily allowance (~100 images/day).

Generate with Gemini →
Free Text In Images
Ideogram 3.0 ↗

Industry benchmark for generating images requiring crisp, legible text rendering (logos, posters, signs, banners).

Try Ideogram →
Free Creative Assets
Leonardo AI ↗

Excellent tool for character consistency, style customization, and visual asset generation (~150 free daily tokens).

Open Leonardo AI →
Education & Study
Google NotebookLM ↗

Upload course PDFs, notes, and docs to build a grounded AI knowledge base with automated 2-person "Audio Overview" podcasts.

Open NotebookLM →
Education & Teaching
MagicSchool AI ↗

Leading AI platform for teachers and students to generate lesson plans, quizzes, rubrics, and study guides.

Visit MagicSchool →
Academic Research
Elicit & Consensus ↗

Analyze research papers, extract methodologies, and get science-backed answers from peer-reviewed literature.

Search Research Papers →
Voice & Audio
ElevenLabs ↗

Hyper-realistic text-to-speech voice generation, emotional narration, and voice translation in over 29 languages.

Try ElevenLabs →
Video & Podcast
Descript AI ↗

Edit video and podcasts by editing text transcriptions, removing filler words ("um", "uh") automatically.

Edit with Descript →
AI Video Avatars
HeyGen & Synthesia ↗

Create professional video avatars and explainer training videos from plain text scripts in minutes.

Explore Video Avatars →
AI Search
Perplexity AI ↗

Real-time AI search engine providing direct, cited-source answers to complex research queries.

Search Perplexity →
Personal Scheduling
Reclaim AI ↗

Smart calendar assistant that automatically schedules focus blocks, habits, and personal tasks around meetings.

Optimize Calendar →
Visual Design
Canva Magic Design ↗

Convert plain text prompts into branded social posts, flyers, banners, and presentation decks.

Open Canva →
Generative UI
v0 by Vercel ↗

Turn natural language text prompts and screenshots into production-ready frontend web components.

Explore v0.dev →
Automation & Agents
Zapier AI / Make ↗

Connect your AI assistants to email, Google Sheets, Appwrite, and CRMs without writing code.

Build Workflows →
Tool Directory
There's An AI For That ↗

Comprehensive, searchable database of over 10,000+ AI tools organized by specific task and job function.

Search 10,000+ Tools →